Handfasting/Wedding Officiant Contract
Please read over the following contract in its entirety. It can be printed by clicking HERE and mailed to us if you choose, or you can review and then click on the Electronic Contract Submission button below to fill out the contract online. Deposit will be due upon receipt of invoice confirming agreement to contract. DO NOT SEND ANY MONEY NOW.
Bride’s Name: ________________________________________________________
Bride’s Email: ________________________________ Bride’s Phone# _______________________
Groom’s Name _______________________________________________________
Groom’s Email: _______________________________ Groom’s Phone# _______________________
City: _____________________________ State _______ Zip Code ________________
Wedding Date: ____________ Ceremony Start Time: __________
Invitation/Guest Arrival Time : ___________ __Confirmed __Will Confirm Later
Ceremony Venue: ______________________________________________________
Venue Address: ________________________________________________________
City: _________________________ State: ______ Zip Code: ___________
Wedding Venue Coordinator _______________________________________
Phone: ___________________ Email: _______________________
County Filing: __________________
Please note that filing of marriage license does not automatically grant copies to Client. Client is responsible for paying all fees and requesting copy of license.
Is there a separate location for photos other than Ceremony or Reception Venue?
Is Officiant to attend Reception
Blessing Requested at Reception?
PARTIES TO AGREEMENT:
This Ceremony Agreement (the "Agreement") is made between Michele Webster, President, on behalf of West Central Florida Pagan Alliance, Inc. (the "Officiant") and the clients identified above ("Clients" or "Client") with respect to Client's wedding or commitment ceremony scheduled as detailed above (the "Event").
Officiant hereby agrees to render Wedding Officiant Services ("Services") for Client at the date, time and location as specified in this Agreement.
The "Ceremony Start Time" listed above shall be considered the actual Event Start Time and not Guest "Arrival" or "Invitation" time. Client agrees that the Event shall begin within fifteen (15) minutes of the "Ceremony Start Time" as specified in the Agreement.
For packages which include 30 minute prior arrival for space set up/blessing, Officiant will arrive 30 minutes prior to Guest Arrival/Invitation Time.
Changes to this Agreement including, but not limited to the date, time, and/or location of the Event must be communicated in writing by Client and approved by Officiant in writing before it is confirmed.
FEES AND DEPOSIT:
A non-refundable deposit equal to Fifty Percent (50%) of total price is to be paid upon execution of this Agreement at which point Officiant will commence services. The full balance of any unpaid fees including ceremony fees, rehearsal fee, if applicable, and/or travel fees, if applicable, shall be received by Officiant prior to the start of the Event. If Client fails to remit payment as specified, Officiant shall have the right to immediately terminate this Agreement without further obligation to refund money, including the aforementioned deposit, or to perform Services at the Event.
Deposit is transferable to another date and time as long as Client requests change in writing at least seven (7) days prior to the Event date and Officiant is available. If Officiant is not available at the new date and/or time, all fees paid in excess of the Deposit will be refunded upon request from Client.
If the Event location (the "Venue") charges a fee for parking, Client is responsible to have Officiant's parking fee validated or to provide cash to cover the parking fee.
If Officiant is expected to attend any Rehearsal Dinner, Officiant’s fees for such dinner shall be paid by Client.
FORMS OF PAYMENTS:
Deposit may be made electronically via PAYPAL (no extra fees for using PayPal) or by CASH or CHECK. Payments by Client other than the Deposit shall be made by CASH or CHECK. Checks shall be made payable to West Central Florida Pagan Alliance, Inc.
CANCELLATION AND REFUNDS:
Cancellations must be communicated in writing. If written notice of Cancellation of Services is provided by Client at least seven (7) days prior to the Event date, all fees paid in excess of the Deposit will be refunded. If written notice of Cancellation of Services is provided by Client less than seven (7) days prior to the Event date, Client shall be responsible for full payment of Services, except for travel fees, if applicable. If written notice of Cancellation of Services is not provided by Client, Client shall be responsible for full payment of Services, including travel fees, if applicable. If written notice of Cancellation of Services is provided by Client, Officiant shall be released to make commercially reasonable attempts to re-book the date and time of the Event. In the unlikely event that the Officiant is unable to perform the ceremony for unforeseen circumstances (i.e. hospitalization, automobile accident, and/or transportation breakdown, etc.), Officiant shall be allowed to make reasonable attempts to provide a replacement Officiant at no additional cost to Client. In event Officiant must cancel this Agreement for Services, Client shall be refunded the full fees paid for the Services.
It is the Client's responsibility to acquire a valid marriage license, if applicable, in the state where the Event will take place and have the marriage license at the Event when the Services are rendered. Client agrees that failure to have a valid marriage license at the time of the Event means that the Officiant cannot legally perform the ceremony. Officiant will perform a symbolic ceremony, which will have no legal merit. Officiant will complete and sign the marriage license on the day of the Event and will return the completed marriage license by United States Postal Service First-Class mail or equivalent within two (2) business days to the county recorder of the county in which the license was issued. Client will not automatically receive a certified copy of their marriage license unless they request and pay for a certified copy from the County Clerk or County Recorder. Client may choose to file the completed marriage license in person and request copies while at Clerk’s office. In the event, the marriage license is not received by the county recorder; Officiant will cooperate with the Client and county recorder to resolve the issue, only if the Officiant held responsibility for filing. Cost for replacement license, if any, will be assumed by the Client. For privacy reasons, Officiant does not maintain copies of the marriage license.
If the Event includes a sand ceremony, unity candle, flower ceremony and/or any other special feature, Client is responsible for furnishing all equipment needed to perform such feature(s).
Client agrees that Officiant may use any images and stories from the Event for any means of promotion, including advertising and display on websites or blogs, unless otherwise stated by Client. Clients waive any right to payment, royalties or any other consideration for the use of the images or stories.
INJURY/LOSS BY GUESTS:
Officiant assumes no responsibility for injury, damages or losses incurred by the Client or event attendees. Officiant also assumes no responsibility for any food, beverage, ﬂoral arrangements, decorative items, either personal or professional, brought by anyone prior to, during, or after the Event. Client agrees to be responsible for all guests and attendees at the event and the acts of the guests and attendees. Client agrees to pay for any and all injury or damages arising out of the event, except to the extent of any negligence or misconduct by Officiant.
LIMITATION OF LIABILITY:
Clients agree that to the fullest extent permitted by law, Officiant shall not be liable for any claims for emotional distress, mental anguish, consequential damages, lost profit, loss of enjoyment, lost revenues, replacement costs, compensatory damages and/or punitive damages, whether or not foreseeable and/or arising from any negligent act or omission on the part of any person. Officiant's liability for any claim, breach or damage by reason of any act or omission shall be limited to repayment of sums paid by Clients only.
Clients agree to indemnify, defend and hold harmless Officiant and its employees, agents, independent contractors, officers, directors, members and/or managers for any injury, property damage, liability, claim or other cause of action arising out of and/or related to the actions of Client's or Client's guests.
No party to this Agreement shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to, acts of God (such as natural disasters), fire, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected.
The validity, construction and enforceability of this Agreement shall be governed in all respects by the laws of the State of Florida.
This Agreement constitutes the entire agreement between the parties, and supersedes all prior agreements whether oral or written concerning the subject matter of this Agreement.
I have read all terms and conditions of this contract as set forth in this form. I confirm that all information provided is accurate and true to the best of my knowledge and agree to payment terms as outlined in this contract.